Meetings | Beginner
Joining Meetings
Meetings in Teams include audio, video, and sharing. And because they're online, you'll always have a meeting space and never need a room or projector.
Teams meetings are a great way to come together with your colleagues and clients both inside and outside of your organization. You don’t need to be a member of an organization – or even have a Teams account! – to join a Teams meeting.
You can join Teams meetings anytime, anywhere, from any device.
Join by link
All you need to join a Teams meeting is a link.
When you open the link or select Join Microsoft Teams Meeting in your meeting invite, you’ll be taken to a page where you can choose to either join on the web or download the desktop app and then join. If you already have the Teams app, the meeting will open there automatically.
If you don’t have a Teams account, enter your name to join the meeting as a guest. If you do have a Teams account, select Sign in to join with access to the meeting chat and more. Then, depending on the organizer’s settings, you may join the meeting right away or go to the lobby where people in the meeting can admit you.
Join by phone
Join a Teams meeting by dialing one of the meeting’s dial-in numbers.
Dial-in numbers are available in the invite for the meeting.
The Find a local number link will list all the phone numbers across multiple countries and regions that you can use to join the meeting.
As soon as you connect to the call, use DTMF commands to mute your line or hear a list of people on the call. Here are the typical DTMF commands available during a conference call:
DTMF Code |
Description |
|---|---|
*1 |
Privately play a description of the available DTMF commands. |
*3 |
Privately play the name of each participant in the audio conference. |
*4 |
Mute audience or return mute control to participants. Important: Turning off audience muting doesn't unmute individual participants. When you turn off audience muting, participants hear a message explaining how to unmute themselves. |
*5 |
Raise or lower your hand. |
*6 |
Mute or unmute your microphone. |
*7 |
Lock or unlock the audio conference. |
*8 |
Admit all participants currently in the lobby to the audio conference. After you use this command, anyone in the lobby will be let into the meeting. |
*9 |
Turn announcements on or off for participants joining and leaving the call. Announcements are heard by everyone in the meeting. |
*21 |
Admit all attendees waiting in the lobby. |
*22 |
Mute everyone except the organizer. |
*23 |
Turn enter/exit announcements on or off. |
Join from calendar
Select Calendar on the left side of the app to see your meetings. Find the meeting you want, and then select Join.
Or, if someone starts the meeting, you'll get a notification you can use to join.
Join in a channel
If a meeting takes place in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting right in the channel. Just select Join.
Join from chat
If the meeting has already begun, it appears in your recent chat list. Select the meeting in your chat list and then select Join at the top of the chat.
Manage meetings
View, schedule, and manage appointments and meetings in Microsoft Teams to keep your team on track.
View meetings
- Select Calendar to view your past and upcoming meetings.
- Your Teams calendar syncs with your Outlook calendar.
- Select a meeting invite to see meeting details and who's attending, and to respond to the meeting
Schedule a meeting
-
Go to your Teams calendar.
- Select New
-
Add your meeting title, start and end times, and other details.
Enter names in the Add required attendees field to invite them to the meeting.
Note: To invite someone outside your organization, type in their email address and they'll get an invite to join as a guest — even if they don't have Microsoft Teams.
-
Select Scheduling assistant to see everyone's availability in a calendar view.
-
-
Select Save after you've added all your meeting details.
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