Meetings | Beginner

Meetings | Beginner

Joining Meetings

Meetings in Teams include audio, video, and sharing. And because they're online, you'll always have a meeting space and never need a room or projector.


Teams meetings are a great way to come together with your colleagues and clients both inside and outside of your organization. You don’t need to be a member of an organization – or even have a Teams account! – to join a Teams meeting.

You can join Teams meetings anytime, anywhere, from any device.


Join by link


All you need to join a Teams meeting is a link.



When you open the link or select Join Microsoft Teams Meeting in your meeting invite, you’ll be taken to a page where you can choose to either join on the web or download the desktop app and then join. If you already have the Teams app, the meeting will open there automatically.


If you don’t have a Teams account, enter your name to join the meeting as a guest. If you do have a Teams account, select Sign in to join with access to the meeting chat and more. Then, depending on the organizer’s settings, you may join the meeting right away or go to the lobby where people in the meeting can admit you.


Join by phone


Even if you don’t have internet access or the Teams app, you can join some meetings by phone. 

Click Meetings Meetings button on the left side of the app, then select the meeting. There's a phone number and conference ID in the meeting details which you can use to call into the meeting.


A meeting invitation with dial-in numbers and a conference ID as well as a link for local numbers


If you see a phone number in your invitation, but it’s not local to you, select Local numbers and find one that works for you.


Join from calendar


Select Meetings Meetings button  on the left side of the app to see your meetings. Find the meeting you want, and then select Join.

A meeting with a Join button in the Meetings app in Teams


Or, if someone starts the meeting, you'll get a notification you can use to join.


Join a meeting from a pop-up message



Join in a channel


If a meeting takes place in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting right in the channel. Just select Join.


Join a meeting from a message



Join from chat


If the meeting has already begun, it appears in your recent chat list. Select the meeting in your chat list and then select Join at the top of the chat.

A meeting chat with a Join button in the header


Add a room while you join


When you’re choosing your audio and video settings, you have the option to add a room so you can use a meeting room’s audio and video devices. Your personal device may even detect a nearby room using Bluetooth. If it does, you’ll see the meeting room’s name and the option to Join and add this room. If the nearby room has already joined the meeting, you can Join with audio off to avoid disrupting the meeting.


On the join screen, Other join options has a pop-up that Team Room Redmond is nearby with the option to Join and add this room


If your device doesn’t detect the room nearby, select Add a room under Other join options and search for the room you’re using.


On the join screen under Other join options, there's an option to Add a room

Manage meetings

View, schedule, and manage appointments and meetings in Microsoft Teams to keep your team on track.


View meetings

  • Select Meetings > Agenda view to see your appointments and meetings for the day or work week. 

These appointments stay synchronized with your Outlook calendar.

  • Select a meeting invite to see what the meeting's about, who's attending, and to respond to the meeting.


Schedule a meeting

  1. Select Schedule a meeting

  2. Type in a meeting title and enter a location.  

    An online meeting is created by default.

  3. Choose a start and end time, and add details if needed.

  4. Enter names in the Invite people box to add them to the meeting.          

                  Note: To invite someone outside your organization, type in their email address and they'll get an invite to join as a guest—even if they don't have Microsoft Teams.       

  5. See everyone's availability in the Attendees list and, if needed, choose a suggested time or select Scheduling assistant to see more available times in a calendar view.   

  6. Under Select a channel to meet in, select the drop-down arrow to manage your meeting's privacy settings:

    • Select None to keep your meeting private.   

    • Select a channel to open the meeting to team members.    

      If your meeting gets posted in a channel, it'll appear under the Conversations tab. Team members can set agendas, share files, or add comments.

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