Meetings | Advanced

Meetings | Advanced

Create instant meetings with Meet now


Turn a conversation into a meeting with a few clicks. Add audio, video, and share your screen.

    

Start a meeting

There are two ways to start an instant meeting in Microsoft Teams:
  • In Teams  Teams button, choose a channel and select Meet now  Video call button to meet with members of the channel.
  • In Chat Teams Chat Tab icon, choose a conversation and select Meet now  Icon for Meet Now in Microsoft Teams at the top of the conversation to meet with other members of the chat.    

Join a meeting

From the pre-join screen:
  1. Turn on your camera and microphone or set up your microphone and speaker.
  2. If you'd like, give the meeting a name, and select Join now.

    

Invite others to a meeting

Want someone to join your ad-hoc meeting?
 
  1. Select People People or Show Participants button to invite people at any time.
  2. Type a name or phone number into the box.
  3. Select Request to join on who you want to invite.

Sharing Desktop, Screen, App or File


Screen sharing lets you present your screen or the app you're using during a meeting. 


To share your screen in a meeting, click Share Share screen button  in your meeting controls. 


You can choose to present your entire desktop, a specific app, or a file.

          

Share PowerPoint slides in a meeting

Present your slides

  • Select Share  Teams share screen icon in your meeting controls. In the PowerPoint Live section, select the PowerPoint file you want to present. If you don’t see the file in the list, select Browse OneDrive or Browse my computer.

    PowerPoint Live sharing file options

  • If your presentation is open in the PowerPoint desktop app, select Present in Teams at the top of the file.

    Present in Teams button

  • If you're in PowerPoint for the web, select Present > Present in Teams.

Your slides will appear in the Teams meeting with your notes next to them.

You have several tools to use while you present your slides:

  • Use the navigation arrows to go forward and backward.

    Navigation arrows in PowerPoint Live

  • Use the thumbnail strip to jump ahead or backwards.

  • Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to your audience

When you present in PowerPoint Live, you have quick access to meeting features. See your audience, read messages in chat, and more. This is especially helpful if you’re presenting from a single screen.

  • Turn Chat on or off to view what your audience is saying.

  • See audience reactions and raised hands in real-time.

  • Select Layout Active speaker view icon. in your meeting controls to change what your audience sees.

  • Use the Laser pointer, Pen, Highlighter, or Eraser to clearly reference items on your slides.

          

Give and take control of a sharing session

Give control            

Select Give control  Take control button to let someone access and interact with your screen. While they have control, they can make selections, edits, and other modifications on your shared screen.
Warning:  Only give control to people you trust. People with control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.

Take control            

If you gave someone control, select Take back when you're ready to take back control

                        

Zoom into shared content

Want to get a better look at shared content?

Click and drag to see different areas.

And to zoom in or out, try the following:

  • Pinch in or out on your trackpad

  • Use the keyboard shortcuts Control + Plus sign and Control + Minus sign 

  • Hold the Control key and scroll with your mouse

                Note: Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options.


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