Files | Beginner
Explore the Files list
Easily locate personal, shared, or downloaded files in Teams.
OneDrive in Teams
on the left side of Teams for access to the files you need. OneDrive puts files into different groups so you can find them faster:
- Home
lists all the files you’ve recently viewed or edited.
- My files
lists all the files and folders from your personal OneDrive.
- Shared
shows all the files and folders shared with you and created by you.
- Favorites
shows files you've marked as your favorite files.
- Recycle bin
shows files that you've deleted.
In Browse files by, you can view files based on:
- People
they were shared between.
- Meetings
they were shared in.
- Media
type.
In Quick access, browse files located in specific Teams channels.
Edit a file
To open and edit a file in Teams, select a file from any of these locations:
- The files list when you select OneDrive
on the left side of Teams
The Files or Shared tab at the top of a chat or channel
The message where the file was attached
By default, the file opens inside Teams with the standard Office tools available at the top of the screen.
Download a file
From a channel
-
Open the channel and go to the Files tab.
-
Select More actions (···) next to the file.
-
Choose Download.
From OneDrive
-
Open the OneDrive
-
Select More actions (···) next to the file and choose Download.
-
Or open the file, go to File > Create a copy > Download a copy (availability depends on owner permissions).
Change download location (Teams desktop only)
-
Go to Settings and more (···) → Settings → Files and links.
-
Under Downloads, select Change to choose a new folder.
-
Turn on Always ask where to save downloaded files to choose the location each time.
View your files
Select Files on the left side of Teams to see:
-
Recent files
-
Files stored in Teams
-
OneDrive files
-
Download history
-
Share a file
When you upload a file to Teams, you can share it at any time with other people and groups.
- Select OneDrive
- Go to My files
- Hover over the file you want to share and select Share
.
Do one of the following:
-Select Copy link to get a link you can paste into a chat or email.
-Select Sharing settings to specify people and their permissions for the file.Or
-Add a name, group, or email.
-Select a permission such as Can edit, Can review, or Can view, or Can’t download.
-Add a message, if you want.
Select Apply to save changes.
- Select Send
.
Share a file in a channel or chat
Select a channel post or chat message.
- In the compose box, select Actions and apps
> Attach file
Select a file and add an optional message.
- Select Send
Note: If you want to share a file from your computer's file directory, you can drag it into the message.
Get a link to a file
If you want to share a single file to multiple locations in Teams without uploading a copy every time, get a link to the file and share that instead.
Share a file from OneDrive
- Select the OneDrive
- Hover over the file you want to share and select More actions
> Share
.
Add people and an optional message.
- Select Send
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