How to create & add members to a distribution list

Create and add members to a distribution list

As the admin of an Office 365 organization, you may need to add one of your users or contacts to a distribution list. For example, you can add employees or external partners or vendors to an email distribution list.

Create a distribution list (group)

Go to the admin center at https://admin.cloud.microsoft. 

  1. Select Teams and groups > Active teams and groups > Distribution list. Select Show all if you don't see Teams and groups.

  2. Select Add a distribution list.

  3. On the Set up the basics page, enter a name, description, and select Next.

  4. On the Assign owners page, select Assign owners and select users and choose Add. Select Next.

  5. On the Edit settings page, create a group email address for your new group, and choose whether you want people outside your organization to send email to the group. Select Next.

  6. On the Add members page, select Add members to add your members and then Next.

  7. On the Edit settings page, add a group email address and choose whether to allow external senders email the group.

  8. On the Review and finish adding group page, verify your group information and select Create group.

Add a user or contact to a distribution list

  1. In the Microsoft 365 admin center, select Teams and groups > Active teams and groups > Distribution list.

  2. On the group page, select the name of the group you want to add a contact to.

  3. On the Members tab, under Members, select View all and manage members.

  4. On the View Members page, select Add members, and select the user or contact you want to add to the distribution group.

  5. Select Add and close.

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