Add users to a SharePoint Online Site
Adding members to a Sharepoint site is necessary so they can have access to that site and its information. Upon creating a new user and assigning a Sharepoint license, the user will be able to access Sharepoint, but will only see public sites. See below for instructions on how to add a user to a Private Sharepoint site.
1. Select Settings and then Site Permissions.
2. Select Share site.
3. Enter the name(s) of all users, Microsoft 365 Groups, or security groups to give them access to the site content and select their level of control (Read, Edit, Full Control).
2. Select Share site.
3. Enter the name(s) of all users, Microsoft 365 Groups, or security groups to give them access to the site content and select their level of control (Read, Edit, Full Control).
4. Add a message for the email notification when sharing the site, or uncheck Send email to skip the email.
5. Select Add when finished adding members and setting permissions.
For Team sites that are part of a Microsoft 365 Group, there are two ways to share a site:
Adding members to the group: this will give the users access to the site, along with additional group resources such as calendars and conversations.
Share site only: You can also just share the site without adding them to your Microsoft 365 Group. This will give users access to the site, but not other group resources such as calendars and conversations.
Sharing the site and additional group resources
1. Select Settings and then Site Permissions.
2. Select Add members then Add members to group.
3. Select Add members.
2. Select Add members then Add members to group.
3. Select Add members.
4. Enter the name(s) of all users you want to add to the group, then select their permissions (Member, Owner).
5. Select Save.
Sharing the site
1. Select Settings and then Site Permissions.
2. Select Add members then Share site only.
3. Enter the name(s) of all users you want to grant access to site content and select their level of control (Read, Edit, Full Control).
2. Select Add members then Share site only.
3. Enter the name(s) of all users you want to grant access to site content and select their level of control (Read, Edit, Full Control).
4. Enter an optional message to send with the email notification that will be sent when the site is shared, or clear the Send email checkbox if you don't want to send an email.
5. Select Add.
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